Grants and Contracts
Manual
for Research and Sponsored Programs
Section 1 - Support and Services
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1.2 Description of the Office of Sponsored Programs
The Office of Sponsored Programs (OSP) was established
as a support service for Armstrong Atlantic State University faculty and staff.
As such, this office facilitates the administrative review of sponsored projects
and research proposals from the initial planning phase through the award.
Post-award activities, fiscal arrangements, and grant implementation are the
responsibilities of the researcher or principal investigator and the Business
Office. The OSP is available to advise throughout the project period and with
final reports.
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1.3 Services provided by the Office of Sponsored
Programs
• The OSP will assist the project director or
principal investigator (PI) in the interpretation of policies, regulations, and
guidelines applicable to particular projects.
• The OSP will assist in locating potential sponsors.
• The OSP will procure any necessary Request for
Proposals (RFP’s), guidelines, and application forms as needed by interested
faculty.
• The OSP will maintain contact with sponsoring
agencies.
• The OSP will also advise, at the request of the
grant writer, on the preparation of proposals, particularly concerning the
standard forms to be completed, compliance and assurance forms, budget, and
institutional data.
• The OSP will discuss program design and
development, provide editorial services, review draft proposals and budgets for
compliance with college and state regulations and the policies of the funding
agency, and provide general advice on strategies which might maximize the
effectiveness of the application effort.
• The OSP will provide duplication and printing
services as needed for the proposal.
• The OSP will advise the investigator on internal
and external review procedures and coordinate the final internal review and
signature approval process as expeditiously as possible. It
is important that the institution maintain control over all externally funded
activities and all proposals are required to follow the procedure for
institutional approval before being mailed.
• The OSP will, at the request of the PI, transmit
the proposal to the sponsoring agency.
• The OSP also offers assistance in preparing
periodic and final reports required by sponsoring agencies.
• The OSP is the central coordination point for ALL
proposals that involve a restricted grant or contract to the university by a
sponsoring organization. Unrestricted gifts fall under the purview of the
Advancement Office.
• The OSP will distribute information and guidelines
on a variety of programs and will maintain a selected reference library to
assist in identifying potential funding sources. The OSP will make information
on current grant opportunities and deadlines available electronically on the OSP
Web page. Information on programs mentioned in the electronic bulletins will be
available from the OSP. The office will also provide funding databases for use
by faculty and staff.
• The OSP will publish and maintain the Grants and
Contracts Manual for Research and Sponsored Programs.
• The OSP will annually prepare a report of pre- and
post-award activity. This information is becomes a permanent record of the
university and is reported to the Board of Regents. To assure an accurate
description of those funds Armstrong Atlantic State University receives from
outside sponsors along with the commitments made by the university, it
is necessary that the OSP receives a copy of ALL grant and contract proposals.
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